It wasn’t long ago that departments within a company were predominately siloed. For example, IT would handle the technology, sales would handle sales, and rarely did those two worlds collide. Plus, departments are usually located in the same building, if not the same room, allowing them to communicate with team members in-person whenever the need arose.
Now the business world is different. Multiple departments may be involved with a single project which could include a combination of in-house and remote team members. This is what launched the rise of collaboration tools, and what continues to be crucial to a company’s success.
Today it is highly unlikely that a project is solely in the hands of one department. Input from several business areas are required daily to ensure that objectives are met, and needs are properly identified.
Without a strong collaboration tool, your employees must coordinate schedules for meetings or use cumbersome channels, like email, to track all details. Since every member of the team is juggling other demands, getting everyone together in person to solve small issues is not efficient. If they are like most professionals, tracking a lengthy discussion in email is challenging at best, as it is easy for the conversation to get buried in the slew of other emails they likely receive.
Collaboration tools, such as SharePoint, give employees a centralized location to share information, post documents and have conversations. It keeps everything together without the risk of important details getting lost in the shuffle. This ultimately improves efficiency and productivity, ensuring everyone has a platform to ask questions, provide data, and keep things coordinated from beginning to end.
Supporting Remote Workers
As more companies embrace remote workers and telecommuting options, having collaboration tools is a must. This allows teammates to communicate with greater ease, avoiding the trappings of email and the challenges of coordinating phone conversations, commonly across multiple time zones.
Additionally, it provides remote workers with a clear connection to other staff members. When a person doesn’t work in the office, it is easy to feel forgotten, especially if it is difficult to reach out to other people on the team. Collaboration tools, such as Skype For Business, promote open communication, particularly when they are easy to use and integrated into the workday.
In the end, collaboration tools help ensure that everyone has the necessary information and can easily reach out when they don’t, making it simple for everyone involved.
There is a wide range of collaboration tools available on the market, all offering a variety of capabilities. There is a remarkably high chance that one is just right for your business, providing you with the functionality you need to increase efficiency, communication and productivity.
If you are interested in learning more about how the right collaboration tools can help your business succeed, the professionals at Solving IT want to hear from you. Contact us to speak with one of our knowledgeable team members today and see how our services can benefit you.