Cloud-based solutions continue to rise in popularity, with two major productivity software suites dominating their respective sector of the market. While Microsoft Office 365 and Google’s G Suite offer many of the same tools, IT managers and CIOs are typically tasked with selecting one solution to meet their business needs.
To help make the task of choosing which set of cloud-based productivity software offerings is right for your company, here is a quick overview of what each has to offer.
Both Office 365 and G Suite offer similar software applications to their users. You’ll find options for word processing, spreadsheets, and email, covering the vast majority of knowledge needed on a daily basis. However, certain offerings are more robust in Office 365 than G Suite, especially when it comes to spreadsheet capabilities, such as the number of available functions and chart types.
Additionally, each solution generally favors their technology and works against their competitor’s. For example, Microsoft brought their services to the Chrome OS relatively late when compared to other deployments. Similarly, Google blocked the ability to open files from outside of G Suite or the accompanying Google Drive on iOS, Android or Chrome OS operated devices.
It is important to note how the software applications appear between different systems, such as various browser types or mobile apps. Tool ribbons are not always in the same location, which can cause confusion when workers switch from one device to the next. Due to this, there can be a bit of a learning curve even if employees are already familiar with a particular user experience.
To get the most out of cloud-based productivity suites, you often need a respectable amount of storage to come with the package. Office 365 provides users with a minimum of 1 TB, sufficient for most knowledge worker and other employee needs. G Suite has an entry-level plan with only 30 GB of storage per user, which doesn’t measure up for most users. However, the amount of storage offered by G Suite automatically goes unlimited once there are at least five users on an account and each is subscribed to at least the second-tier service option.
G Suite has an incredibly simple pricing model, featuring only three tiers. Smaller organizations will likely benefit from the $10 per user per month price, which provides administrative controls that aren’t available in the basic plan. Large-scale enterprises may want to consider the Enterprise plan for the additional data loss prevention features, audit reports, the ability to set retention policies and more.
Microsoft’s pricing structure is more complex, featuring three tiers of enterprise services alone. However, you will gain access to a more robust feature set through Microsoft at the enterprise level, making it a strong option for those with needs beyond what G Suite may offer. Additionally, there are separate options for government agencies, nonprofits and educational institutions that may be more cost-effective for those working in select industries.
The Bottom Line
Microsoft Office 365 offers a more robust feature set and functionality beyond what the G Suite applications can provide. However, businesses that don’t require some of the advanced options can also be well served by G Suite. Before making a decision, it is important to review which device types and browsers will be in use so the right option is selected based on the operating systems in play. But, if the device types don’t impede one offering over another, Microsoft Office 365 is generally the more capable offering, making it a strong choice for any business.
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